Matamata-Piako District Council

Single-Year Community Grants application

Last Updated: Wednesday, 13 August 2025 16:35 | Published: Monday, 12 February 2024 09:23 | Print

Single-Year Community Grants Application Form

NOTE: All fields in this application form are mandatory. Incomplete applications or applications that don’t include all required supporting documents as set out in the checklist, will not be considered for funding. If you would like to meet with one of our staff to check your application for completeness prior to submitting it, we are happy to do so. Please phone 0800 746 467 to book an appointment.

Applicant's details

Are you applying as an individual or community organisation/group?

IndividualCommunity group/organisation Invalid Input

Name of applicant (individual or community group/organisation name)*

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Primary contact

Name of contact person*

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Position in organisation:

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Phone*

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Email*

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Confirm email*

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Postal address*

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Town*

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Postcode

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Bank Name:*

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Bank Account Number:*

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Name on Bank Account:*

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Secondary contact

This person should be someone in formal position in your organisation, i.e. Treasurer or Secretary

Name of second contact person:

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Position in organisation:

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Phone number of second contact person:

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Email of second contact person:

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Confirm email of second contact person:

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Briefly describe your organisation, the community service that it provides and how it meets Council’s applicant criteria. *

This question is required

Describe how the public could access the services the grant funding would provide: *

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Number of paid employees *

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What is your organisation's primary source of funding? *

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e.g. grants, donations, fees or charges, or government funding

Number of volunteers *

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Organisation's Details

Is your organisation a registered Incorporated Society? *

Yes

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Incorporation Number: *

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Is your organisation GST registered? *

Yes

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GST Registration Number: *

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Is your organisation a registered Charity? *

Yes

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Charities Registration Number: *

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Are you applying for funding for a Project and/or an Event?

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In which area will the project or event take place? *

Matamata

Morrinsville

Te Aroha

please tick at least one option

(tick all that apply)

Event Details

Date of your event *

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Describe the event your organisation is requesting funding for and how it meets the above policy criteria. **

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Describe how your organisation will contribute to your event, either financially or through volunteer time or other. **

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Describe how your project contributes to one or more of Council’s Outcomes for the Community (Refer to the MPDC Community Outcomes) for a full list of outcomes). **

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Describe how your event will benefit the community. **

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If you are applying as an existing event, describe how this funding will add value and increase community participation.

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Amount Requested* (round to nearest $ amount)*

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Resource Consent

Does your event require Resource Consent(s) or associated council related regulatory costs such as traffic management plans and traffic management for the events? *

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Please supply details. Who, when and what type of assistance.*

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Project Details

Describe the project your organisation is requesting funding for and how it meets the policy eligibility criteria. *

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Describe how your organisation will contribute to this project, either financially or through volunteer time or other. *

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Describe how your project contributes to one or more of Council’s Outcomes for the Community (Refer to the MPDC Community Outcomes for a full list of outcomes). *

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Describe how your project will benefit the community. *

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Amount Requested *

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Please enter the amount with no dollar signs. The current policy states that applications for funding are to be between $1000 and $5000, if you want to apply for less than $1000 feel free to do so and your application will still be considered. Note that we will still require 2 quotes over $500.

You must provide at least two quotes to support your application - you can upload these in the 'Supporting Documentation' field on the next page.

Sorry. Individual's are not eligable to apply for funding for Projects through the Single-Year Community Grants. Please check the Policy for Single-Year and Multi-Year grants for more information on eligibility and criteria.

Supporting information

Have you previously been given assistance by Council or other agencies for this or a similar project? *

Yes

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If yes, please supply details, who, when and what type of assistance *

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Would you like to present your application to the Councillors? *

Yes

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If you chose yes, would you like to present your application in person or via Microsoft Teams?**

In personMicrosoft TeamsNot presenting Invalid Input - please select 'Not presenting' if you selected 'No' to the previous question.

Attachments

Accepted file formats: pdf, doc(x), xls(x), jpg, png. No larger than 20MB is preferred.

Please attach a statement of accounts (either your latest accounts from your AGM or a bank statement, not less than three months old, showing your financial position) *

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Please attach any other supporting information you wish to include in your application

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If your organisation has not received funding from Council in the last two years, please include in your application a deposit slip or bank account details on your organisation’s letter head.

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Declaration

I declare that I have the authority to make an application on behalf of my organisation and that the information supplied here is correct. I understand and agree that contact details, rating and all other information included with this application will be presented to Council in a public meeting and will be accessible by the public. Invalid Input

I acknowledge that invoices will be processed and paid the month after they are received by Council Invalid Input

Is this application complete? All fields marked with a * must be filled.*

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If you select No, your application will be saved as a draft and you will be able to edit or add to it later.

If you select Yes, your application will be submitted to Council for a decision to be made. Please ensure your application is complete before you submit it to Council - incomplete applications will be declined.