Published: Wednesday, 16 February 2011 08:52 | Print

5.    Governance Structure

 

5.3.    Council Committees and Commissioners

 

5.3.1.    The Corporate and Operations Committee

This Committee consists of the Mayor and all eleven Councillors. Council has delegated all of its responsibilities, duties and powers to the Corporate and Operations Committee except for those that it cannot delegate under the Local Government Act 2002 and all of the responsibilities, duties and powers that are delegated by Council to the Hearings Commission.

5.3.2.    The Hearings Commission

In general the Hearings Commission has delegated authority to hear and determine all applications that are within Council’s functions duties and powers under the:

  • Resource Management Act 1991 except:
    • the approval of or change to policy statements and plans; and
    • the hearing of applications where there is a conflict of interest
  • Dog Control Act 1996
  • Fencing of Swimming Pools Act 1986 and Building (Pools) Amendment Act 2016
  • Gambling Act 2003

 

5.3.3.    Te Manawhenua Forum Mo Matamata-Piako

The forum comprises membership from Council, Ngati Haua, Ngati RahiriTumutumu, Raukawa, Ngati Maru, Ngati Whanaunga, Ngati Paoa and Ngati Hinerangi with Ngati Tamatera having the ability to join in. The forum is scheduled to meet four times a year. A schedule of those meetings is available from Council. The Forum operates under a Heads of Agreement.

The purpose of the forum is to facilitate tangata whenua contribution to Council’s decisionmaking. It will consider any matter to promote the social, economic, environmental and cultural well-being of the Maori communities for today and for the future taking a sustainable approach.

5.3.4.    District Licensing Committee

The District Licensing Committee is required to consider and determine applications under the Sale and Supply of Alcohol Act 2012. The District Licensing Committee’s functions as set out in Section 187 of the Sale and Supply of Alcohol Act 2012:

Section 187 Functions of licensing committees
A licensing committee's functions are— 

a) to consider and determine applications for licences and manager's certificates; and
b) to consider and determine applications for renewal of licences and manager's certificates; and
c) to consider and determine applications for temporary authority to carry on the sale and supply of alcohol in accordance with section 136; and
d) to consider and determine applications for the variation, suspension or cancellation of special licences; and
e) to consider and determine applications for the variation of licences (other than special licences) unless the application is brought under section 280; and
f) with the leave of the chairperson for the licensing authority, to refer applications to the licensing authority; and
g) to conduct inquiries and to make reports as may be required of it by the licensing authority under section 175; and
h) any other functions conferred on licensing committees by or under this Act or any other enactment.

 

The composition of a District Licensing Committee set out in Section 189 of the Sale and Supply of Alcohol Act 2012, is to consist of three members appointed by Council. The Chairperson must be an Elected Member. The other two members must be appointed from Council’s list of approved persons as set out under Section 192 of the Sale and Supply of Alcohol Act 2012.

5.3.5.    The Audit and Risk Committee

The Audit and Risk Committee was recommended by the Office of the Auditor General and our auditors, Audit New Zealand. The purpose of the Audit and Risk Committee is to ensure Council has appropriate risk management and internal and financial control systems. The Audit and Risk Committee comprises of the Mayor and five Elected Members and an Independent Chairperson.

 

5.3.6.    Waharoa (Matamata) Aerodrome Committee

The Waharoa Aerodrome Committee comprises of three Members appointed by the Ngati Haua trustees, 1 Council appointed member and the Mayor and Deputy Mayor. The functions of the committee are:

  • to make recommendations to the Council in relation to any aspect of the administration of the Council’s Waharoa Aerodrome land and the Waharoa Aerodrome land.
  • to make final decisions on access and parking arrangements for the Waharoa Aerodrome land and Council’s Waharoa Aerodrome land that affect Raungaiti Marae.
  • to perform the functions of the administering body under section 41 of the Reserves Act 1977 in relation to any review of the reserve management plan (except for the functions of initiating any review or approving any management plan, which remain functions of the Council unless delegated to the committee).
  • to perform any other functions delegated to the committee by the Council.

 

5.3.7.    Chief Executive Officer Performance Committee

The Chief Executive Officer Performance Committee comprises of the Mayor, Deputy Mayor and three Councillors. Set up to undertake a formal review of the Chief Executive Officer’s performance.