Council Documents

Contractor Management

Contractors Information Booklet

The contractors infomation booklet gives our contractors an introduction to council's expectation of safe working environments while they are carrying out works for council.

Download the contractor information booklet (PDF, 836kb)


Approved Contractor

Waikato and Bay of Plenty Councils have teamed up with SHE Software NZ Ltd to develop a new streamlined approved contractor process. The system will be made available to all councils throughout New Zealand to approve contractors. This will ensure councils are using contractors who operate with effective health and safety management systems and are holding current and relevant insurances.

This system will help us meet our responsibilities to ensure that contractors, working for or on Council assets and/or supplying services, have effective health and safety management systems to prevent harm to people and the environment or damage to property.

Benefits to contractors include:

  • easier system that will enable contractors to be approved for multiple councils through the one process. The councils currently involved include Bay of Plenty Regional Council, Hamilton City Council, Hauraki District Council, Tauranga City Council, Thames-Coromandel Distrct Council, Rotorua Lakes Council, Waikato Regional Council and Waipa District Council.
  • improved relationships between contractors and councils
  • contributing to the WorkSafe New Zealand’s Statement of Intent strategy to reduce injuries by 2020

This process requires contractors and sub-contractors who carry out services for (participating) councils, to apply to become approved every two years, with insurance renewals conducted annually. Should these expire in the system, councils will not allow you to carry out work for them until renewals are received.

The fees (paid online) are:

Number of Employees Fee (excl GST)
Less than five $180
Between five and twenty-four $400
Twenty-five and more $900

Insurance renewals $25 per insurance type per year (excl GST)

As contractors become approved, company/industry details will be accessible on a database. This provides visibility to contractors and Council staff to identify who is approved, assisting with the tendering process and Council procurement.

Some frequently asked questions (pdf, 627KB) have been assembled to assist you with any queries you may have.

NOTE: Please ensure you have an email address prior to commencing your application as this will be required to complete the process.
TIP: Consider setting up a folder on your desktop to save all evidence required to enable easy uploading into the application.


Apply to become an Approved Contractor.