Grants and Funding

Creative Communities Scheme Application

Last Updated: Monday, 12 February 2024 09:43 | Published: Monday, 12 February 2024 09:40 | Print | Email

Creative Communities Scheme Application Form

Please complete all required fields!

Before you Begin

Read the Creative Communities Scheme Application Guide

Before you prepare your application you should read the Creative Communities Scheme Application Guide. This guide tells you:
 whether you are able to apply for Creative Communities Scheme funding for your project
 which projects and costs are eligible and ineligible
 what information you will need to include in your application

Complete the Creative Communities Scheme Application Form

 Applications can only be submitted using this form or the physical version of it. (Creative Communities Scheme Application Form)
 Type your answers to each question in the boxes provided.
 If you need more space, type your answer into a separate document and upload it in the Supporting Information section at the end of the form. Please include the section headings to help assessors.
 We will email you a copy of your completed application for your own reference.
 Contact the CCS administrator if you need advice on your application (see contact details below).

CCS Administrator
Matamata-Piako District Council
P.O.Box 266, Te Aroha 3342
Email: This email address is being protected from spambots. You need JavaScript enabled to view it.
Phone: 07 884 0060

Click here to Begin your Application

Applicant Details

Are you applying as an individual or a group?*

Individual

Group

Required Input

Full name of applicant:*

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Contact person (for a group)

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Street address*

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Suburb*

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Post code

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Town/City*

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Email*

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Daytime telephone

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All correspondence will be sent to the above email or postal address.

Name on Bank Account: *

Required Input

Is your organisation GST registered?

Yes

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GST Registration Number: *

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Bank Account Number: *

Required Input

If you are successful your grant will be deposited into this account.

Ethnicity of Applicant/Group:
(Choose all that apply) *

New Zealand European/PākehāMāoriPacific IslandAsianMiddle Eastern/Latin American/AfricanOther Required Input

Please Specify:

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Would you like to speak in support of your application at the CCS assessment committee meeting? *

Yes

Required Input

If you mark yes, talk to your local CCS administrator before you go so you know who you will be speaking to and for how long.

How did you hear about the Creative Communities Scheme? *

Council WebsiteCouncil Mail-OutCouncil Staff MemberCreative NZ WebsiteLocal PaperPoster/Flyer/BrochureSocial MediaRadioWord of MouthOther Required Input

Please Specify:

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Please ensure all fields have been filled and all details are correct before advancing to the next page.

Continue to the Project Details Page:

Project Details

Project Name: *

Required Input

Brief Description of Project: *

Required Input

Project Location, Timing and Numbers

Venue and Suburb or Town: *

Required Input

Start Date: *

Required Input

Number of Active Participants: *

Required Input

Finish Date: *

Required Input

Number of Viewers/Audience Members: *

Required Input

Funding Criteria
Which of the schemes three funding criteria are you applying under? If your project meets more than one criterion, choose the one that is the project’s main focus.

Access and Participation: Create opportunities for local communities to engage with, and participate in local arts activities

Diversity: Support the diverse artistic cultural traditions of local communities

Young People: Enable young people (under 18 years of age) to engage with, and participate in the arts

Required Input

Artform or Cultural Arts Practice: *

Craft/Object Art

Dance

Inter-arts

Literature

Music

Ngā toi Māori

Pacific Arts

Multi-Artform (including film)

Theatre

Visual Arts

Required Input

Activity that Best Describes your Project: *

Creation Only

Creation and Presentation

Workshop/Wānanga

Presentation Only (Performance or Concert)

Presentation Only (Exhibition)

Required Input

Please ensure all fields have been filled and all details are correct before advancing to the next page.

Continue to the Project Details Page:

Project Details

The Idea/Te Kaupapa:
What do you want to do?

Required Input

The Process/Te Whakatutuki:
How will the project happen?

Required Input

The People/Ngā Tāngata:
Tell us about the key people and/or the groups involved.

Required Input

The Criteria/Ngā Paearu:
Tell us how this project will deliver to your selected criterion: access and participation, diversity or young people.

Required Input

Please ensure all fields have been filled and all details are correct before advancing to the next page.

Continue to the Budget Details Page:

Financial Information

Please fill out this template spreadsheet with information about your project's costs, incomes, and any other financial assistance you have received for this project.

Once you have filled out the template, upload it in the field below.

Are you GST Registered? *

Yes - Do NOT include GST in your budgetNo - Include GST in your budget Required Input

Total Cost Amount

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Total Income Amount

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Costs Less Income - This is the maximum amount you can request from CCS

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Amount you are requesting from the Creative Communities Scheme *

Required Input

Upload your completed spreadsheet here:

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Other Financial Information

Groups or organisations must provide a copy of their latest financial statement. This can be a copy of the audited accounts an income and expenditure statement or a copy of the unaudited management accounts. You can upload these documents in the Supporting Information section of this form.

If your group or organisation has reserves which are not being used for this project you should include your reserves statement or policy. You can upload these documents in the Supporting Information section of this form.

Please ensure all fields have been filled and all details are correct before advancing to the next page.

Continue to the Other Financial Information Page:

Supporting Documents

If you have any other documentation to support your application or you required more space that was provided, you can upload these here.

If you have more than one document, please put all your documents into a single .zip file and upload that file.

Upload Supporting Documents Here

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Declaration

You must read and agree to the following. Tick the box at the end to show that you have read the information and agree to the conditions.

I/We understand that if this application is successful I/we cannot receive funds for the same project from Creative New Zealand’s other funding programmes.
I/We declare that the details contained in this application are correct and that I/we have authority to commit to the following conditions.

If this application is successful, I/we agree to:

complete the project as outlined in this application (or request permission in writing from the CCS Administrator for any significant change to the project)
complete the project within a year of the funding being approved
complete and return a project report form (this will be sent with the grant approval letter) within two months after the project is completed
return any unspent funds
keep receipts and a record of all expenditure for seven years
participate in any funding audit of my organisation or project conducted by the local council
contact the CCS administrator to let them know of any public event or presentation that is funded by the scheme
acknowledge CCS funding at event openings, presentations or performances
use the CCS logo in all publicity (eg poster, flyers, e-newsletters) for the project and follow the guidelines for use of the logo. Logo and guidelines can be downloaded from the Creative New Zealand website: http://www.creativenz.govt.nz/about-creative-new-zealand/logos
I understand that the Matamata-Piako District Council is bound by the Local Government Official Information and Meetings Act 1987
I/we consent to Matamata-Piako District Council recording the personal contact details provided in this application, retaining and using these details, and disclosing them to Creative New Zealand for the purpose of evaluating the Creative Communities Scheme.
I/we understand that my/our name and brief details about the project may be released to the media or appear in publicity material.
I/we undertake that I/we have obtained the consent of all people involved to provide these details. I/we understand that I/we have the right to have access to this information.

This consent is given in accordance with the Privacy Act 1993

I have read the above information and agree to all sections. Required Input

Name of Contact Person/Applicant: *

Required Input

Date: *

Required Input

I declare that all the information I have entered is true and accurate. * Required Input

I acknowledge that invoices will be processed and paid the month after they are received by Council * Invalid Input

All applications by person/s under the age of 18 must be signed by applicant’s parent or legal guardian:

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Date:

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Is this application complete? All fields marked with a * must be filled.*

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Incomplete applications will be declined.

Single-Year Community Grants application

Last Updated: Tuesday, 06 August 2024 13:05 | Published: Monday, 12 February 2024 09:23 | Print | Email

Single-Year Community Grants Application Form

Please complete all required fields!

NOTE: All fields in this application form are mandatory. Incomplete applications or applications that don’t include all required supporting documents as set out in the checklist, will not be considered for funding. If you would like to meet with one of our staff to check your application for completeness prior to submitting it, we are happy to do so. Please phone 0800 746 467 to book an appointment.

Applicant's details

Are you applying as an individual or community organisation/group?

IndividualCommunity group/organisation Invalid Input

Name of applicant (individual or community group/organisation name)*

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Primary contact

Name of contact person*

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Position in organisation:

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Phone*

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Email*

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Confirm email*

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Postal address*

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Town*

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Postcode

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Bank Name:*

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Bank Account Number:*

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Name on Bank Account:*

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Secondary contact

This person should be someone in formal position in your organisation, i.e. Treasurer or Secretary

Name of second contact person:

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Position in organisation:

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Phone number of second contact person:

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Email of second contact person:

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Confirm email of second contact person:

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Briefly describe your organisation, the community service that it provides and how it meets Council’s applicant criteria. *

This question is required

Describe how the public could access the services the grant funding would provide: *

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Number of paid employees *

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What is your organisation's primary source of funding? *

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e.g. grants, donations, fees or charges, or government funding

Number of volunteers *

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Organisation's Details

Is your organisation a registered Incorporated Society? *

Yes

Invalid Input

Incorporation Number: *

Invalid Input

Is your organisation GST registered? *

Yes

Invalid Input

GST Registration Number: *

Invalid Input

Is your organisation a registered Charity? *

Yes

Invalid Input

Charities Registration Number: *

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Are you applying for funding for a Project and/or an Event?

ProjectEvent Invalid Input

In which area will the project or event take place? *

Matamata

Morrinsville

Te Aroha

please tick at least one option

(tick all that apply)

Event Details

Date of your event *

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Describe the event your organisation is requesting funding for and how it meets the above policy criteria. **

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Describe how your organisation will contribute to your event, either financially or through volunteer time or other. **

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Describe how your project contributes to one or more of Council’s Outcomes for the Community (Refer to the MPDC Community Outcomes) for a full list of outcomes). **

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Describe how your event will benefit the community. **

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If you are applying as an existing event, describe how this funding will add value and increase community participation.

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Amount Requested* (round to nearest $ amount)*

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Resource Consent

Does your event require Resource Consent(s) or associated council related regulatory costs such as traffic management plans and traffic management for the events? *

YesNo Invalid Input

Please supply details. Who, when and what type of assistance.*

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Project Details

Describe the project your organisation is requesting funding for and how it meets the policy eligibility criteria. *

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Describe how your organisation will contribute to this project, either financially or through volunteer time or other. *

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Describe how your project contributes to one or more of Council’s Outcomes for the Community (Refer to the MPDC Community Outcomes for a full list of outcomes). *

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Describe how your project will benefit the community. *

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Amount Requested *

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Please enter the amount with no dollar signs. The current policy states that applications for funding are to be between $1000 and $5000, if you want to apply for less than $1000 feel free to do so and your application will still be considered. Note that we will still require 2 quotes over $500.

You must provide at least two quotes to support your application - you can upload these in the 'Supporting Documentation' field on the next page.

Sorry. Individual's are not eligable to apply for funding for Projects through the Single-Year Community Grants. Please check the Policy for Single-Year and Multi-Year grants for more information on eligibility and criteria.

Supporting information

Have you previously been given assistance by Council or other agencies for this or a similar project? *

Yes

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If yes, please supply details, who, when and what type of assistance *

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Would you like to present your application to the Councillors? *

Yes

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Would you like to present your application in person or via Microsoft Teams? *

In personMicrosoft Teams Invalid Input

Attachments

Accepted file formats: pdf, doc(x), xls(x), jpg, png. No larger than 20MB is preferred.

Please attach a statement of accounts (either your latest accounts from your AGM or a bank statement, not less than three months old, showing your financial position) *

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Please attach any other supporting information you wish to include in your application

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If your organisation has not received funding from Council in the last two years, please include in your application a deposit slip or bank account details on your organisation’s letter head.

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Declaration

I declare that I have the authority to make an application on behalf of my organisation and that the information supplied here is correct. I understand and agree that contact details, rating and all other information included with this application will be presented to Council in a public meeting and will be accessible by the public. Invalid Input

I acknowledge that invoices will be processed and paid the month after they are received by Council Invalid Input

Is this application complete? All fields marked with a * must be filled.*

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If you select No, your application will be saved as a draft and you will be able to edit or add to it later.

If you select Yes, your application will be submitted to Council for a decision to be made. Please ensure your application is complete before you submit it to Council - incomplete applications will be declined.

Other places to find grants

Last Updated: Friday, 09 February 2024 13:09 | Published: Friday, 09 February 2024 13:08 | Print | Email

Council has a number of grants to assist individuals, groups and organisations but there are also a large number of other places to find grants. Please note this is not a comprehensive list but simply a few to get you started in case they are helpful:

Pub Charity Limited - https://www.pubcharitylimited.org.nz/grants/grants-process-working/
Grassroots Trust - https://www.grassrootstrust.co.nz/apply-for-a-grant/download-an-application-form/
Ministry for Culture and Heritage - https://www.mch.govt.nz/our-work/apply-funding
Ministry for the Environment - https://environment.govt.nz/what-you-can-do/funding/
Ministry for Business, Innovation and Employment - https://www.mbie.govt.nz/science-and-technology/science-and-innovation/funding-information-and-opportunities/
Sport New Zealand - https://sportnz.org.nz/funding/sport-nz-funds/
Creative New Zealand - https://creativenz.govt.nz/funding-and-support
Waikato Regional Council - https://www.waikatoregion.govt.nz/community/funding-and-scholarships/
Community Waikato - https://www.communitywaikato.org.nz/funding
Diprose Miller Community Fund - https://www.diprosemiller.co.nz/community-fund/

Multi-Year Community Grants Application Form

Last Updated: Monday, 12 February 2024 16:31 | Published: Saturday, 10 February 2024 07:58 | Print | Email

Multi Year Grant Application Form

Please complete all required fields!

NOTE: All fields in this application form are mandatory. Incomplete applications will not be considered for funding. If you would like to meet with one of our staff to check your application for completeness prior to submitting it, we are happy to do so. Please phone 0800 746 467 to book an appointment. For more information about Multi-year grants, please see the Multi-year grants policy.

You can also complete an application by downloading and printing the hard copy form (PDF).

Applicant's details

Name of applicant/community group*

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Email*

Invalid Input

Confirm email*

Invalid Input

Phone*

Invalid Input

Name of contact person*

Invalid Input

Postal address*

Invalid Input

Town*

Invalid Input

Postcode

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Briefly describe your organisation, the community service that it provides and how it meets Council’s applicant criteria. *

This question is required

Describe how the public could access the services the grant funding would provide: *

Invalid Input

Number of paid employees *

Invalid Input

What is your organisation's primary source of funding? *

Invalid Input

e.g. grants, donations, fees or charges, or government funding

Number of volunteers *

Invalid Input

Organisation's Details

Is your organisation a registered Incorporated Society? *

Yes

Invalid Input

Incorporation Number: *

Invalid Input

Is your organisation GST registered? *

Yes

Invalid Input

GST Registration Number: *

Invalid Input

Is your organisation a registered Charity? *

Yes

Invalid Input

Charities Registration Number: *

Invalid Input

Project Details

In which area will the project take place? *

Matamata

Morrinsville

Te Aroha

District wide

please tick at least one option

(tick all that apply)

Describe the project your organisation is requesting funding for and how it meets the policy eligibility criteria. *

Invalid Input

Describe how your organisation will contribute to this project, either financially or through volunteer time or other. *

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Describe how your project contributes to one or more of Council’s Outcomes for the Community (Refer to the Our Community Outcomes for a full list of outcomes). *

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Describe how your project will benefit the community. *

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Amount Requested 2024/25

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Amount Requested 2025/26

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Amount Requested 2026/27

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Supporting information

Have you previously been given assistance by Council or other agencies for this or a similar project? *

Yes

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If yes, please supply details, who, when and what type of assistance *

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Would you like to present your application in person at a Council Hearing? *

Yes

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This is currently scheduled for Wednesday 8 May (and Thursday 9 May if required), to be held in the Council Boardroom at 35 Kenrick Street, Te Aroha.

Attachments

Accepted file formats: pdf, doc(x), xls(x), jpg, png. No larger than 20MB is preferred.

Please attach a statement of accounts (either your latest accounts from your AGM or a bank statement, not less than three months old, showing your financial position) *

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Please attach any other supporting information you wish to include in your application, such as business plans. latest annual report, annual budget etc

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If your organisation has not received funding from Council in the last two years, please include in your application a deposit slip or bank account details on your organisation’s letter head.

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Declaration

Is this application complete? All fields marked with a * must be filled.*

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Community Led Initiative Grants

Last Updated: Friday, 09 February 2024 11:18 | Published: Friday, 09 February 2024 11:01 | Print | Email

This grant provides funds for small community-led initiatives that contribute to our Pride of Place goals or overall community wellbeing.

For more information and to check if you are eligible, please refer to the policy .

If you have any questions please contact us on 07 884 0060 and ask for a member of the Pride of Place team.

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Natural, Cultural and Built Heritage Grant

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